Client
TBC
Sector
Supply Chain & Procurement
Location
United Kingdom
Services Provided
Design & Development, Consultancy & Architecture
The Challenge
A Manual RFQ Process with Limited Visibility
The traditional RFQ process involved manual communication, multiple emails, and spreadsheets, with limited visibility into RFQ status and time-consuming quotation comparison across suppliers.
The Approach
A Centralized RFQ-to-Purchase Workflow
The platform provides a centralized workflow for creating and managing RFQs, inviting suppliers, receiving quotations, comparing them, and progressing straight through to a purchase order — all from one system.
RFQ Creation & Supplier-Side Experience
Items, quantities, specifications, and required dates are captured in one form. Suppliers receive and respond to RFQs directly through the platform, reviewing requirements and submitting quotations without a single email exchange.
Comparison, Approval & Purchase Orders
Quotations are compared side by side on price, quantity, and delivery terms. Selected quotations route through a configurable approval workflow, and purchase orders generate directly from an approved RFQ — no re-entry of items or supplier details.
AI & Automation
- RFQ matching automation: Incoming requests are matched against available suppliers and past pricing automatically, generating a first-pass quotation comparison before anyone manually reviews it.
- Inventory-aware procurement: AI-assisted monitoring across inventory groups flags stock gaps and forecasts demand, so RFQs get raised ahead of a shortage rather than in reaction to one.
- Workflow automation: Warranty follow-ups, reordering triggers, and routine reporting run in the background rather than depending on someone remembering to action them.
The Outcome
A Faster, More Transparent Procurement Process
The platform centralizes the quotation and procurement workflow, cutting manual communication and giving full visibility into every RFQ from creation through to purchase order — with AI-assisted supplier matching, inventory forecasting, and workflow automation reducing manual effort at every stage.
No email back-and-forth
Suppliers respond directly through the platform — requests, quotes, approvals, all in one place.
Side-by-side comparison
Price, quantity, and delivery terms compared at a glance
AI-matched from the start
Incoming RFQs get a first-pass supplier match before anyone reviews them manually.
PO in one click
Purchase orders generate directly from an approved RFQ.